Accounting and Procurement Administrator

Location

London, ON | Canada

Job description

AV-BASE Systems, Inc. (dba WinAir) is a proud developer and supporter of structurally integrated and cost-efficient maintenance and inventory control systems for over 30 years. With our head office in London, Ontario, we provide  WinAir software to over 250 operators (fixed- and rotary-wing) worldwide.

Celebrating our 30th anniversary, WinAir was also recognized by the local business community during the London Chamber of Commerce Business Achievement Awards, as  the winner of the Business of the Year award in the medium-sized category  in 2018.

Would you like to become a part of an award-winning company that is growing more than ever? Do you thrive in a fast-paced environment? Are you looking for opportunities for growth in different job functions? Then, this might be the perfect opportunity for you!

The Accounting and Procurement Administrator is primarily responsible for recording the company's financial transactions into Quickbooks Online and procuring goods and services depending on the company's needs. This position will report directly to the Director of Operations and Finance and be a valuable member of the Administration team, assisting colleagues with other administrative tasks as assigned.  

Primary Responsibilities 

The list below offers a broad overview of various administrative functions within the organization where an Administrator may be involved. Based on the internal workload and resource allocation, the Administrator will be assigned to focus mainly on specific functions in the Job Description document; however, the Administrator may be asked to perform additional duties in other areas based on the business needs.

Accounting Administration

• Collaborate with the company's outside accounting firm to ensure the smooth processing of accounts payable transactions.
• Create customer invoices, receive payments, and follow up with customers on inquiries and overdue accounts.
• Record employee expense reports.
• Keep financial spreadsheets up to date.
• Manage the finance email queue and phone calls.

Procurement

• Research suppliers for goods and services
• Gather quotes, proposals, agreement terms, etc.
• Evaluate and negotiate contracts with vendors
• Manage profit and loss reporting on company purchases
• Monitor subscription services for price increases and usage and report findings

Travel Administration Booking

• Arrange travel reservations by organizing the company’s travel needs and procuring necessary documentation while staying within the travel budget.
• Monitor travel to notify staff of any disruptions to their travel and provide alternative arrangements if required (may involve flexing hours to accommodate)

Office Administration - Backup

• Manage phone calls, voicemails, and email correspondence in a professional and welcoming manner.
• Other duties to assist colleagues upon request. 

Education & Training

• Post-secondary education in accounting

Experience

• 3+ years of experience in accounting administration and procurement is preferred.

Skills and Aptitudes

• Solid computer skills in Microsoft Office Suite (Word, Excel, etc.)
• Experience with Quickbooks Online or another accounting system 
• Excellent math skills are required
• Ability to work independently with minimal supervision and ability to work flexible hours
• High organizational skills with attention to details
• Strong multi-tasking capability and time management skills
• Superb communication skills, both verbal and written

Certification/Licenses

• Bookkeeping or Accounting certification

Environment and Physical

• Work in a fast-paced environment with changing priorities
• Be able to sit for prolonged periods
• No travel required

Location of position

• Fully remote, must have reliable internet

Why Work for Us?

We offer a  competitive compensation package based on experience and a proven track record of success relative to the deliverables of the role. Benefits offered at WinAir include extended healthcare, dental, EAP, RRSP matching, etc.

We are also proud to offer  a flexible work schedule,  including "Summer Friday hours"  maximizing good work-life balance, different  social committee events , and quarterly  Town Hall meetings to foster teamwork and a strong, long-lasting work relationship.

Do you want to hear more about what we can offer? Why not check out our website and see what is available? We are hiring for different roles and would love to hear from qualified individuals like yourself!

To Apply

Please send your resume  and a detailed cover letter explaining your experience, knowledge, and ability towards this career path, and why we need to speak with you via email to HR. Please include the position title in the subject line.

Thank you in advance for your interest. Only those candidates selected for an interview will be contacted. If you require any accommodation at any point during the recruitment process, please let us know.

Job tags

Salary