administrative assistant

Location

Nepean, ON | Canada

Job description

Overview

Languages

English

Education

• Bachelor's degree
• or equivalent experience

Experience

3 years to less than 5 years

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• MS Office

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices

Additional information

Transportation/travel information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Physically demanding

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus
• Reliability

Benefits

Financial benefits

• Mileage paid

Other benefits

• Free parking available

Job tags

Salary