The Government of Nova Scotia
Location
Halifax, NS | Canada
Job description
Competition # : 42079
Department: Public Works
Location: HALIFAX
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 12-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
A successful records and information management (RIM) program protects and preserves information and records needed by the Minister, and departmental staff, to make informed decisions, thereby ensuring that the department serves the citizens of Nova Scotia in a transparent and accountable manner. At the Department of Public Works, a small group of dedicated information professionals have created a collaborative and supportive team dedicated to supporting this goal.
The team works to provide guidance and advice to the department’s divisional and district office staff as they manage records related to provincial building Infrastructure projects and the construction and maintenance of Nova Scotia’s 23,000 kilometers of roads and highways and 4,100 bridges.
As a Records Analyst 1, reporting to the Records Analyst 2, you analyze and verify information from a variety of sources to ensure departmental records are complete, accurate, accessible, and secured against unauthorized access or disposal. Liaising regularly with departmental staff, delivering training, and supporting the day-to-day operations of the Central Registry are also key responsibilities.
The expertise you provide begins with your strong foundation in records management theory and requires rigorous attention to detail as you carry out your responsibilities. These include:
Bachelor’s degree in a related field is required; or a diploma in records management, information management or library science and two (2) years of directly related work experience; or an equivalent combination of training and experience may be acceptable.
Must have excellent overall computer literacy. A working knowledge of STAR/STOR, legacy classification systems, and records retention schedules, and a thorough familiarity with the Government Records Act, Public Archives Act, and the Freedom of Information and Protection of Privacy Act, is required.
Strong client service orientation is required. Must have ability to work under minimal supervision as well as maintain strict confidentiality and be tactful in dealing with all clients. The ideal candidate will have excellent organizational skills, and the ability to communicate effectively both verbally and in writing.
Travel throughout the province to the district offices may be required; therefore, candidates will need a valid driver's license and access to a dependable motor vehicle.
Completion of the Provincial Government Records Management courses and any other training in Records and Information Management would be considered an asset. Knowledge of Government's records management policies and procedures is considered an asset. Further assets to be considered include experience in oral presentations and training groups of people.
An equivalent combination of education and experience may be considered; examples of equivalencies include:
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.
Work within an office environment. The job functions are generally performed in an air-conditioned workstation with ample lighting and equipment. Frequent interruptions while concentrating on database or other computer work may occur. Ability to review documents or files for hours is required.
On occasion, will be required to undertake work for short periods in an offsite; storage location which is not air conditioned, has limited heating, and no washroom facilities.
May have to lift or move records boxes weighing up to 45 pounds.
Occasional travel to regional/field offices as required. Driver’s licence is an asset.
This is a term employment opportunity with anticipated end date of April 30, 2026 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
Pay Grade: PR 05
Salary Range: $1,835.79 - $2,251.48 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].
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