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Location

Saskatoon, SK | Canada

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Job description

Primary Purpose: To provide comprehensive administrative support to the ASPA president, vice presidents, and executive, member services officer, various committees and front-line support to the membership and general public.

Nature of Work: Reporting to the President, this position assists with the coordination and planning of meetings and special events as well as the day-to-day operations of the office. Work is done with minimal supervision in a fast-paced environment, subject to multiple, conflicting deadlines and priorities with frequent interruptions.  Discretion and judgment must be used to set priorities and meet deadlines but the position is assisted by the president, vice presidents, and member services officer when appropriate, in determining appropriate action for complex issues and decisions.  Professional working relationships must be established and maintained with a diverse group including the ASPA executive and other ASPA staff, ASPA members, university staff, other union leaders and staff, and various other stakeholders. Compliance with privacy protocols is essential as this position is privy to sensitive, complex, and highly confidential information.

Typical Duties:        
Effectively represents ASPAs interests in all contacts.
Provide in-person, telephone, and e-mail reception and refers members to the appropriate resource(s) as required.
Provide administrative support for the President, Vice Presidents, Member Services Officer, ASPA Executive, and committees as required.
Book meetings and events, space, food and equipment, which may include video/audio conferencing, booking of travel and accommodations, expense reconciliation and processing.
Prepare agendas and meeting minutes, ensuring all meeting material is prepared and distributed in advance reflecting the purpose and scope of the meeting/event, track action items and timelines and ensure accountable parties are aware of the action items and timelines.

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Job tags

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Salary

$45.45k - $72.04k per year