Location
Edmonton, AB | Canada
Job description
About OEG Sports & Entertainment:
OEG Sports & Entertainment (“OEG”) delivers leading sports, entertainment and other special event programming to fans and patrons in Canada and the United States. OEG owns the five-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, the AHL’s Bakersfield Condors and operates Rogers Place, the new home of the Oilers and Oil Kings, located in ICE District, Canada’s largest mixed-used sports and entertainment development.
Role Summary:
The Coordinator of Events will primarily be responsible for coordinating the logistics of various outdoor events for the Fan Park @ ICE District and the ICE District Plaza alongside the Manager of Events – ICE District. This position will liaise with clients, internal departments, and external stakeholders, prepare and distribute event details and provide onsite support during event execution through to post-event reporting and financial settlement.
Your Focus in this Role:
- Serve as the primary ICE District contact for assigned events
- Collaborate with clients to manage event details and execution plans
- Coordinate event logistics, including requesting quotes and securing services
- Work with suppliers and preferred vendors to execute event plans.
- Create, distribute and maintain event details and venue operational instructions, including event layouts, contact lists and activity details.
- Prepare cost estimates and cost summaries for assigned events and distribute them to the appropriate stakeholders.
- Lead event planning and information-sharing meetings to communicate and delegate event specifics to all stakeholders
- Provide onsite event support and supervision for the duration of the event, from set-up and execution to tear-down.
- Create and distribute required reports for assigned events
- Ensure compliance with the City of Edmonton regulatory agencies as required
- Provide supervision of the OEG Events Team
- Support the OEG Events Team training program
- Provide indirect supervision and support to operational staff from other departments working on assigned events.
- Ensure adherence to OEG policies and procedures.
- Assists Director, Event Operations & Director, Content & Programming (ICE District) with administrative duties and projects as assigned
Education, Experience, and Skills:
- Minimum of 2 years experience in the events industry is required
- An Event Management Certificate, Diploma or Degree/Diploma in event management would be considered an asset.
- Passionate for delivering excellent experiences
- Highly organized, with time-management skills
- Resourceful and proven ability to handle multiple projects simultaneously
- Proven ability to maintain and foster positive relationships internally and externally
- Strong negotiation and influencing skills
- Demonstrated flexibility and adaptability
- Excellent communication skills - written and verbal
- Motivated/self-starter who will seek out opportunities
- Confident problem-solving and decision-making skills
- Ability to show diplomacy and professionalism under pressure
- Computer savvy – proficient in Microsoft Office and sharing folders.
- Comfortable working on a project both in a team atmosphere and independently
- Ability to meet deadlines on time and work under pressure
- Ability to work weekends and evenings and, at times, untraditional hours of work
What’s in it for you?
- 100% Employer-paid Health Benefit Plans
- Healthcare and Lifestyle Spending Account Options
- RSP Matching Program
- Flexibility & hybrid work model
- Access to Oilers, Oil Kings, and Live Entertainment ticket allowances
- On-Site secured parking and/or transit allowance
- A social team culture of inclusion and belonging
- On-Site gym
Next Steps:
Thank you for your interest in joining our team. Those moving forward in the process will be contacted by a member of our team.
Experience
Preferred
Job tags
Salary
