ADMINISTRATIVE SECRETARY

Location

Newfoundland & Labrador | Canada

Job description

Department of Political Science

Faculty of Humanities and Social Sciences

(Permanent Position)

DUTIES

The successful applicant will perform complex and responsible clerical work, requiring an ability to make sound decisions in an academic department with undergraduate and graduate programs and will be responsible for all financial, administrative and human resource tasks within the department. Duties include providing support to the academic function of the department including assistance with compilation of teaching plans, course offerings, and timetable maintenance; processing all human resource hiring requests (faculty, staff and students); providing policy and procedural advice to faculty, staff and students; preparing budget requests for transmission to the Dean’s Office; reviewing budget transactions using Banner Finance; preparing and maintaining expenditure records using Excel or a similar spreadsheet program; processing travel-related and research grant documents as per University policies and procedures; maintaining a network of contacts with other academic units and administrative offices on campus; responding to requests for general assistance; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in responsible clerical work; completion of a two year program supplemented by courses in business administration; or any equivalent combination of experience and training. The ideal candidate will have excellent interpersonal skills; proficiency with spreadsheet design and manipulation; knowledge of Banner Systems (HR, Student and Finance); and thorough knowledge of University policies and procedures. A high level of organizational ability and demonstrated effectiveness in an office environment is required.

SALARY $55,110 - $64,645 per annum (Non- Bargaining)

CLOSING DATE March 19, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN02694

Please note that we will ONLY accept applications for this position through our website

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected] .

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job tags

Salary

$55.11k - $64.65k per year