YES Employment + Entrepreneurship
Location
Montréal, QC | Canada
Job description
Founded in 1995, YES Employment + Entrepreneurship is a non-profit community-based organization dedicated to enriching the community by providing English-language support services to help Quebecers find employment and start and grow businesses.
We are looking for a committed candidate to fill an administrative assistant position. The ideal candidate will have experience working in an administrative assistant role, has a special interest in working in the nonprofit sector in Montreal, and is a self-starter who exhibits exceptional attention to detail, can adapt quickly to respond to various stakeholder demands, and enjoys working with people.
Position Summary
In this role, you will ensure administrative efficiency for YES, in particular projects in the employment department. You must have strong administrative skills to balance the tasks of projects in different phases. You will be responsible for recordkeeping, as well as data input and maintenance while organizing files, creating correspondence, preparing reports and documents, and managing calendars to schedule appointments, you will offer general staff support. The successful candidate pays strict attention to detail, manages well with tight deadlines and quick turn-around, juggles multiple tasks, happily works independently AND in a collaborative team environment, all while delivering excellent client service. If interested, you will have the opportunity to facilitate workshops for clients on topics relevant to your knowledge and experience.
The Duties and Responsibilities Include but are not limited to:
• Assisting with client services, workshops, events, reports, and other related tasks
• Collecting and preparing reports
• Drafting ongoing correspondence with professional contacts and volunteers
• Initiating and fostering contacts with community organizations and corporations
• Drafting ongoing correspondence with professional contacts and volunteers
• Entering data into Dynamics 365 (Customer Relationship Management tool)
• Presenting YES services at community events, universities, job fairs, and other outreach as needed
• Maintaining and updating client lists
• Maintaining external facilitator and volunteer recruitment system
• Coordinating the distribution and collection of feedback forms
• Replacing the receptionist when necessary
• Assisting with monthly tracking reports
• Other additional ad hoc administrative duties as required
Knowledge, Skills, and Qualifications
• Post-secondary education
• Two to three years’ experience working in an administrative assistance role – in the non-profit sector working with diverse populations, experience with vulnerable populations and especially youth and women, is an asset
• Digitally savvy … CRM/database management, MS Office 365 applications in particular Word, Excel, SharePoint
• Very detail-focused and organized – your high standards are reflected in your work
• Motivated with strong follow-through and self-direction on assignments
• Ability to work on multiple projects and complete tasks with minimal supervision
• Excellent communication skills with a demonstrated ability to multitask and thrive in a fast-paced environment
• Respects and adheres to timelines and deadlines
• Flexible – able to shift gears quickly
• You see attention-to-detail as a way of life and take pride in your work
• Personable, positive, friendly – enjoys working with people with a positive supporting approach
• Strong English writing and communication skills with the ability to communicate in French
Benefits: YES is proud of its diverse, committed, focused, and respectful staff and volunteers. YES has a dynamic and fast-paced work environment and offers its employees:
10 paid sick days/personal days per year
Group Insurance plan (Life Insurance/ Health & Dental/ Disability Insurance), Employee Assistance Plan
VSRP (Voluntary Sector Retirement Plan)
Closed between Christmas and New Year
11 Statutory holidays
Professional development opportunities
Hybrid work model
How to Apply
Send both your cover letter and resume to [email protected]
YES values and embraces diversity of origins, non-discrimination linked to age, gender, or sexual orientation and/or gender identity. Valuing each employee of the organization as an individual and treating everyone on an equal footing allows us to create a work environment that values and respects people for their talent, skill, and competence. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, and from all qualified candidates with the skills and knowledge to engage productively with diverse communities. All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. Only the candidates selected to participate in the recruitment process will be contacted.
If you are a candidate in need of support to complete the application process, please email us at [email protected], and include the accommodation needed to assist you with the process.
Job tags
Salary
