Location
Montréal, QC | Canada
Job description
Are you looking for a new administrative challenge? Are you interested in a career in architecture?
Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects?
Our client, a leading architectural firm, is looking to hire an Administrative Assistant for their downtown Montreal office.
Advantages
Group insurance and health management account;
Annual dues to a professional association paid at 100%.;
3 to 6 weeks vacation;
Flexible working hours of 35h/week (100% at work);
Public transport contribution;
Performance bonus;
49 hours sick leave;
Summer schedule;
Fresh fruit every week;
Covered bicycle parking (May to October);
Salary based on experience ($55k to $65k/year);
Responsibilities
Take calls, emails and mail from the associate, relay messages, process requests as well as documents and correspondence, contact clients to ensure follow-up;
Provide general administrative support to the Senior Associate;
Manage the associate's overall schedule, coordinating availability, face-to-face meetings, travel, establishing an efficient schedule and making all necessary reservations and bookings;
Process expense reports;
Revise documents in terms of layout, spelling, translation;
Draft and format letters, correspondence and reports;
Coordinate, plan and organize meetings and ensure the proper logistics of each meeting;
Participate in the drafting of service offers and fee proposals;
Create and update Excel spreadsheets;
Prepare work plans and schedules;
File and search documents (document management);
Write minutes of studio and client meetings;
Perform all other related tasks;
Qualifications
Professional or technical diploma in secretarial or administrative studies;
Minimum of 3 to 5 years in an administrative support position with senior management;
Proficiency in MS Office suite (Outlook, Excel, Word, Power Point, MS Project, Teams);
Proactive;
Bilingualism (English and French), both written and spoken;
Self-starter;
Diplomatic / Tactful / Discreet;
Structured / Organized;
Good stress management skills;
Knowledge of InDesign and Adobe (an asset);
Knowledge of Change Point (an asset);
Summary
Are you interested in this position? Please send your application by email to
[email protected] and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human Forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to
[email protected] to ensure their ability to fully participate in the interview process. show more
Job tags
Salary
