Location
Toronto, ON | Canada
Job description
Office Manager
Project Position
Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for productivity, leading through empowerment, and seeing challenges as portals of opportunity. Our cutting-edge technology allows us to successfully manage and execute projects of all scopes and scales.
The Office Manager plays a critical role in managing administrative functions, office operations, document management, communications, financial activities, human resources support, health and safety compliance, and team coordination. By effectively managing these responsibilities, the Office Manager contributes to a productive and organized work environment for project teams and stakeholders.
If you want your next professional experience to be one that helps you master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities, consider joining us!
Key Responsibilities
- Provide administrative support to project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements for project personnel.
- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive and efficient work environment.
- Develop and implement office policies, procedures, and protocols to streamline operations and enhance productivity.
- Serve as a central point of contact for internal and external communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel.
- Prepare and distribute project-related correspondence, reports, and presentations as needed.
- Provide support to project teams, contractors, and vendors as needed, including coordinating meetings, distributing project documents, and facilitating communication channels.
- Foster a collaborative and inclusive team environment by promoting open communication, teamwork, and mutual respect among project stakeholders.
- Coordinate meetings, conferences, and special events for project teams and stakeholders, including arranging venues, catering, audiovisual equipment, and other logistics.
- Prepare meeting agendas, and follow-up action items to ensure effective communication and collaboration among participants.
- Assist in financial management activities, including processing invoices, expense reports, and reimbursement requests.
- Monitor office budgets, track expenditures, and prepare financial reports for project management review.
- Assist in onboarding processes for new hires, including posting job openings, scheduling interviews, and coordinating orientation sessions.
- Maintain employee records, including personnel files, payroll information, and benefits administration.
- Ensure compliance with health and safety regulations and protocols within the office environment, including maintaining emergency evacuation plans, first aid supplies, and safety training records.
Key Qualifications/Requirements
- High school diploma or equivalent required; bachelor's degree preferred.
- Proven experience in office administration or a similar role.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently with minimal supervision.
- Familiarity with basic accounting principles and payroll processes is a plus.
- Experience in the construction industry or related field preferred but not required.
- Positive attitude and willingness to learn and adapt in a fast-paced environment.
What AMICO Can Offer You
- Competitive Salary
- Medical, dental, and vision insurance
- Employer Matching Retirement Program
- Life insurance
- Company in a growth mode means opportunity for advancement.
At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
Requirements:
Job tags
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