Billing Clerk

Location

Newmarket, ON | Canada

Job description

Position Title: Billing Clerk

Department: Finance

Job Type: Full-Time

Job Location: Ontario – Newmarket (In Office)

Reports to: Controller

Date Last Updated: January 2024

Medicentres is a growing network of professionally managed healthcare clinics dedicated to providing accessible healthcare to patients across Alberta, Saskatchewan, Manitoba, and Ontario. Regardless of your role, you are an integral part of our customer-first team and are guaranteed to make an impact on the lives of Canadians. By choosing to belong at Medicentres, you will join a team of passionate, like-minded people enjoying a challenging and rewarding career in the ever-changing health care industry. It starts with you. That's a simple sentence but it says a lot. It reminds each one of us that what we do matters.

JOB PURPOSE: 

Reporting to the Controller, the Billing Clerk is responsible for supporting the Medicentres billing process, including but not limited to supporting Ontario physician and Alberta WCB billing.

JOB DIMENSIONS:

Supports the reconciliation of all billing and payment activity, billing investigations, and billing analysis.

PRINCIPAL RESPONSIBILITIES: 

Accounts Receivable:

• Responsible for reconciliation of billing activity from source EMR system to Physician Payroll system and ultimately to Sage 300 general ledger.
• Improves on current reconciliation processes to ensure accurate billing with automation where appropriate.
• Participates in collection activities on outstanding claim.
• Investigates any escalated dispute resolutions and billing errors.
• Perform WCB billing, ensuring accurate and timely processing.

Project Management:

• Supports and executes strategy for optimization of billing in Ontario and Alberta.
• Identifies potential billing loss or problems and creates a proactive way to prevent it from reoccurring.
• Documents new and existing control procedures.
• Recognizes opportunities for improvement, provides recommendations and assists in implementation.

Other:

• Build and maintain strong working relationships with the Ontario Physicians.
• Support physician onboarding and training on billing procedures.

And other duties as assigned.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Experience and understanding of OHIP and AHS billing is an asset.  
• Basic understanding of the flow of healthcare billing methods is considered an asset.

• Fluent in Microsoft Office Software.
• Professional and mature approach to customer service.
• Excellent written and verbal communication skills, bilingual an asset.
• Strong organizational skills and aptitude in numbers/statistics.
• Detail oriented and analytical.
• Ability to manage and prioritize project work.
• Aptitude for understanding databases, system flows and processes.

Education/ Certifications

• Post-Secondary degree or diploma in finance.    

CONTEXT AND ENVIRONMENT: 

Fast paced, ever changing environment, where attention to detail, ability to multi-task, meet stringent deadlines, and focus among distractions is essential.  All aspects of the job require a high degree of confidentiality, discretion and accuracy. 

INTERNAL COMMUNICATIONS :  

• All levels/departments of Medicentres
• Physicians
• Clinic Support Office (IT, Accounting, HR)

EXTERNAL COMMUNICATIONS:

• Vendors
• Suppliers
• Health System Stakeholders (government and private sector)
• WCB

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Final candidates for this position may be required to undergo a security screening, including a criminal records check. To learn more about us, visit

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