Human Resources Generalist

Location

Brampton, ON | Canada

Job description

Job Summary:

T he job of an HR Generalist involves managing various human resources functions to support the plant's operations, ensure compliance with employment laws and regulations, and contribute to the overall success of the organization.

The role of an HR Generalist is essential to the effectiveness and success of the HR function at a plant. They provide operational support, specialized expertise , local insights, and execution capabilities that complement the strategic leadership of the HR Manager. Together, with the HR Manager, the HR Generalist form s a cohesive team that contributes to the overall achievement of organizational goals and objectives .

Given the sensitive nature of HR and employee data, maintaining confidentiality is crucial. This role must adhere to strict ethical standards and ensure the security of our company and employee data.

Job Responsibilities:

Your supervisor may from time to time ask you to perform other related duties not specifically included in this job description. This job's key responsibilities include:

• Recruitment and Selection: Collaborate with hiring managers to identify staffing needs . Post jobs and s ource candidates through job postings, recruitment agencies, job fairs, and other channels. Screen resumes, conduct interviews, and facilitate the selection process to identify qualified candidates. Coordinate pre-employment screenings, background checks, and reference checks for selected candidates.
• Onboarding and Orientation : Coordinate the onboarding process for new hires, including completing paperwork, conducting orientation sessions, and providing information about company policies, benefits, and procedures. Ensure that new employees receive necessary training and support to acclimate to their roles and the organization.
• Employee Relations: Serve as a point of contact for employee questions, concerns, and grievances. Investigate employee complaints and issues, and work with management to resolve conflicts and maintain a positive work environment. Provide guidance and support to supervisors and employees on matters related to performance management, disciplinary actions, and conflict resolution . Manage the onsite employee communications program.
• Benefits Administration : Educate employees about available benefits options, enrollment procedures, and eligibility requirements . Maintain accurate and timely benefit records and changes within the benefit s ystem .
• Compensation and Payroll: Assist with the accurate collection of time and attendance data for payroll processing . Address payroll-related inquiries and resolve discrepancies in a timely manner .
• HR Policies and Compliance: Ensure compliance with company policies, as well as federal, provincial , and local employment laws and regulations . Assist HR Manager with the design and implementation of new HR policies and procedures . Participate in the plant health & safety program to drive a Safety-First Culture . Ensure HR department is compliant with all audit requirements.
• Training and Development: Identify training needs within the plant and coordinate training programs to develop employee skills and competencies. Facilitate training sessions as required . Track employee training and development activities and maintain training records.
• Employee Engagement : Coordinate regular employee events to celebrate milestones, service awards, team and individual recognition, birthdays, cultural, and local events as appropriate . Support the HR Manager with the planning and roll-out of the Global Engagement Survey and your plant and any associated action planning.
• Workforce Planning : Work with the production team, HR Manager, and third party staffing agencies to ensure the appropriate scheduling of employees for all shifts . Assist with the management of paid time off and temporary part-time employees so that production requirements are met.
• HR Reporting and Recordkeeping: Maintain accurate and up-to-date HR records, including HRIS, employee personnel files, attendance records, training records, HR KPIs for the plant, action plans, and performance evaluations. Prepare HR reports and metrics on key HR indicators . Ensure compliance with recordkeeping requirements and confidentiality of employee information.
• Attendance and Disability Management : Proactively address attendance issues to reduce employee absenteeism . Liaise with employees, WSIB, and benefit carriers to drive an early and safe return to work.

Job Qualifications:

• Education: Bachelor's Degree: A bachelor's degree in human resources, business administration, organizational psychology, or a related field required . Any professional certification in human resources, would be an asset.
• Skills & Experience:
  • HR Knowledge and Skills: Solid Understanding of HR Principles: A strong foundation in HR principles, practices, and laws, including employment law, labor relations, recruitment, compensation, benefits, and employee relations.
  • Communication Skills: Excellent written and verbal communication skills are essential for effectively communicating with employees, managers, and other stakeholders, as well as for drafting HR policies, procedures, and reports.
  • Problem-Solving Skills: The ability to analyze complex issues, identify root causes, and develop practical solutions to HR challenges.
  • Organizational Skills: Strong organizational and time management skills to handle multiple tasks, prioritize competing priorities, and meet deadlines in a fast-paced environment.
  • Attention to Detail: A keen eye for detail to ensure accuracy and completeness in HR records, documentation, and compliance requirements.
  • Interpersonal Skills: The ability to build rapport, establish trust, and collaborate effectively with individuals at all levels of the organization.
  • HR Experience: Typically, 2-3 years of progressive experience in HR roles, with exposure to various HR functions such as recruitment, employee relations, benefits administration, performance management, and HR compliance.
  • Industry Experience: Experience working in the automotive industry or manufacturing sector, particularly in HR roles related to manufacturing operations, can be beneficial.
  • Global Experience: Experience working in a global or multinational company, or exposure to HR practices in multiple countries or regions, can be advantageous .
  • Project / Program Management; Experience leading HR projects or teams, can be valuable .
  • Technical Proficiency: P roficiency in HRIS/HRMS: Experience with HR information systems (HRIS) or human capital management (HCM) software for managing HR data, payroll processing, and reporting.
  • Microsoft Office Suite: Proficiency in using Microsoft Excel, Word, and PowerPoint for data analysis, document creation, and presentation.

Behavioural Expectations:

• Safety-First - A safety-first mindset is a proactive approach to safety, where all employees keep an eye out for safety issues and avoid potentially dangerous situation which could likely cause danger, risk, or injury. This also means that everyone has responsibility for safety regardless of role, level, title, or job.
• Continuous Improvements - Suggest every employee, everywhere is always looking for ways we can improve and standardize our work even when everything is going well. By doing so, it will drive consistent progress toward improved business performance and will tap into people's desire to be the best at what they do.
• Compliance - Employee compliance is achieved when workers are familiar with all the laws that govern their industry or job and know how to conduct business in an ethical manner. It often requires procedural training and encouragement to learn from mistakes.
• Driving Results - Everyone knows their role and is accountable for driving their work to achieve a common goal.
• ONE Team - being part of a group that shares strong relationships, trust, respect, and a common vision for what "good" looks like. One team means supporting and relying on one another to achieve to drive the overall business priorities and meet our customer commitments.

Working Conditions:

• Plant Environment: HR Generalists in manufacturing plants often work in an office located within the plant facility. This means they may be exposed to the plant environment, which can include noise, machinery, and various manufacturing processes. They may also need to wear personal protective equipment (PPE) when entering certain areas of the plant.
• Standard Business Hours: HR Generalists typically work standard business hours, which may include weekdays and occasional weekends. However, they may need to be flexible with their schedule to accommodate All shift changes and their needs for communications and events, meetings, training sessions, or other HR-related activities that occur outside of regular hours.
• Multitasking and Fast-Paced Environment : Manufacturing plants can be fast-paced environments with multiple demands and competing priorities. HR Generalists must be adept at multitasking and managing their time effectively to handle various HR tasks and responsibilities simultaneously.
• Interacting with Employees and Managers: HR Generalists spend a significant amount of time interacting with employees, managers, and other stakeholders within the plant. They must be able to operate with empathy and influence adherence to company policies and expectations.
• Collaboration with HR Manager and Corporate HR: HR Generalists work closely with the HR Manager, providing support and assistance with various HR initiatives and projects. They may also collaborate with corporate HR teams on matters such as recruitment, benefits administration, and HR policy implementation.
• Employee Relations Challenges: Working in a manufacturing environment can present unique employee relations challenges, such as safety concerns, workplace conflicts , and shift work schedules. HR Generalists must be skilled at building positive employee relations, resolving conflicts, and promoting a culture of safety and compliance within the plant.
• Compliance and Regulatory Requirements: HR Generalists must ensure compliance with employment laws and regulations at the federal, provincial, and local levels. This includes staying updated on changes to labor laws, maintaining accurate HR records, and implementing policies and procedures to address compliance requirements.
• Fast-Paced Environment: Automotive manufacturing plants can be fast-paced environments with tight production schedules and high expectations for efficiency and quality. This role may require you to work under pressure and manage multiple priorities simultaneously.
• Tolerance to Temperature and Noise: Automotive manufacturing environments can be noisy, and temperature conditions may vary.
• Use of Personal Protective Equipment (PPE): must be willing to use and comply with the use of PPE, such as safety glasses, ear protection, gloves, and other safety gear, as required by the manufacturing environment.

Environmental, Health and Safety Expectations:

Employee Responsibilities:

• Work in compliance with ABC Standards, EHS Policies, Local, Regional and Federal acts, bylaws, and regulations.
• Report any spills or leaks immediately.
• Use personal protective equipment and clothing as required.
• All Employees shall follow Site Workplace Safety Guidelines.
• No Employee shall remove or make ineffective any protective device and must report missing or damaged protective devices.
• No Employee shall use or operate any equipment, machine, or device in a manner that may endanger themself or another worker, including the operation of equipment, machine, or device without proper training or certifications where required.
• No Employee shall engage in horseplay or unsafe acts.
• Employees must immediately report any hazard(s), unsafe act/condition, near miss or incident regardless of severity to their Group Leader.
• All Employees must maintain a drug and alcohol-free workplace in compliance with the substance abuse policy.

Security and Housekeeping:

• Ensure visitors and contractors follow the Contractor Management Policies / Site-specific Procedures.
• All Employees must use the designated employee entrance and exit doors. Under no circumstances can employees prop or cause to remain open any entrance or exit door that could permit entry to the facility for unauthorized individuals.
• All employees shall ensure the building is always clean and a safe workplace.
• No food or drink is permitted in the warehouse or production area, unless in a spill proof container. All other food and drink items must remain in the designated break areas.

Why ABC?

In addition to a workplace that emphasizes respect, teamwork and personal and professional growth, ABC Technologies offers a broad range of health, wellness and financial benefits that promote the physical, mental and financial wellbeing of our employees and help them bring their best self to work, including:

• Competitive compensation package
• Competitive PTO Package
• Employee Group Benefits
• Employee and Family Assistance Program (TELUS Health)
• RRSP/DPSP Company Match
• Educational Assistance Program
• Perkopolis Program
• Vehicle Purchase Discounts
• Social events throughout the year
• Internal job opportunities

Job tags

Salary