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Location

London, ON | Canada

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Job description

Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Mission of the Procurement Services team is to facilitate the best-value procurement of goods and services for Western departments through the use of strong procurement skill sets, solid win-win supplier negotiations, exemplary customer service and exceptional knowledge of procurement standards and guidelines.

Responsibilities

The Procurement Services Administrator provides support for the corporate and travel card programs, and travel vendor management and booking tools, as it supports and guides the campus community on appropriate policies and process. The Procurement Services Administrator will manage the software and tools for the corporate card and travel programs and provides related administrative support. The audit component of this role is crucial in promoting the effective stewardship of funds as outlined in the Financial Services mission statement. The Procurement Services Administrator will also support Procurement Managers in providing detailed reports and analytics on the different commodities to which they are assigned.

Qualifications

Education:

• University Degree or Community College diploma
• Supply Chain, Business, Project Management or Accounting, pursuing a related professional designation is preferred

Experience:

• 3 years’ related experience.
• Experience running queries in PeopleSoft, Mustang Market, Centre Suite and Client Bank software is preferred

Knowledge, Skills & Abilities:

• Communication skills to listen to the complete message, solicit more information as required, and give feedback on the message received
• Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
• Competency to maintain confidentiality and treat sensitive information with discretion
• Critical thinking skills to analyze problems, and collect information required to make an accurate conclusion
• Customer service skills with a desire to achieve results in a professional and timely manner
• Intermediate computer skills in Microsoft Office (e.g. Excel, Access, Visio, PowerPoint, Word)
• Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
• Auditing skills to ensure compliance and mitigate risks
• Project management skills/experience
• Ability to work in a fast-paced environment, meet tight deadlines and adapt to changing priorities
• Ability to work independently and maintain direction and focus through proactive planning and organized approaches to work
• Demonstrated ability take initiative, to work independently and follow through on work assignmentsDemonstrate teamwork attributes.
• Ability and propensity to use judgment and re-evaluate decisions when presented with new information
• Ability to interact professionally with students, staff, faculty, and other members of the University community
  

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at [email protected] or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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Job tags

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Salary