Memorial University of Newfoundland
Location
Newfoundland & Labrador | Canada
Job description
Office of the President
(Two-Year Contractual Position)
DUTIES
Reporting to the Executive Director, Office of the President, the successful applicant will provide high level, confidential, support to the Executive Director and Senior Advisor to the President, Government Relations and Strategic Initiatives. Duties include screening and responding to inquiries promptly and appropriately; composing, preparing, and formatting correspondence of a highly sensitive and confidential nature to various stakeholders; establishing and maintaining comprehensive files and records; managing calendars, arranging meetings, and compiling materials and background information; providing administrative assistance with financial matters including travel claims and expenses, budgets, and accounts reconciliations; coordinating purchases and requisitions for the office; ensuring follow-up on outstanding issues, inquiries, and correspondence; working collaboratively with members of the President's Office as well as staff in the Vice-Presidents' offices; providing coverage for other administrative support staff as needed; and performing other related duties as required.
QUALIFICATIONS
Experience (5-7 years) in progressively responsible administrative work; completion of a two-year office administration diploma; or any equivalent combination of experience and training. The ideal candidate will be able to work independently and as part of a team; exercise sound judgment, critical thinking, and communication skills; manage competing priorities while maintaining accuracy and efficiency; and utilize their experience working in a confidential environment. Knowledge of University governance and structure as well as policies and procedures is required. Proficiency in Microsoft Office is essential. Experience using Adobe, Banner, SharePoint, OnBase, Diligent Boardbooks, or similar programs is considered an asset.
SALARY $55,110 – $64,645 per annum (Non-Bargaining)
CLOSING DATE March 7, 2024 by 5:00 p.m. NST
COMPETITION NO. MUN02672
Please note that we will ONLY accept applications for this position through our website
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected] .
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Job tags
Salary
$55.11k - $64.65k per year
