Intertrend
Location
Canadá | Brazil
Job description
Media Billing Specialist
Job Description:
The Media Billing Specialist will serve as liaison and support between Accounting and Media teams in a responsive, efficient, effective and accurate manner and provide other billing administrative duties and act as a centralized billing contact for all assigned media billing accounts (both linear and digital).
Primary responsibilities include reconciling and inputting media invoices into the company's Media Planning and Buying software (MediaOcean: Prisma and Spectra) and working to resolve any invoice discrepancies.
In addition, the Media Billing Specialist will be responsible for preparing all media billing packages required by the clients in order to process and release payment to media vendors. This includes hardcopy backups and billing summary reports.
Job Duties and Responsibilities:
● Gather and enter all media invoices into the company media accounting system (MediaOcean: Prisma/Spectra) to align with the accounting system (C&P)
● Coordinate closely with internal and external teams in performing reconciliations, discrepancies resolution and billing adjustments
● Assist planners and accounting teams by gathering requested information for reporting and audits
● Generate insertion orders (TV/Radio) via Spectra and review for accuracy before sending IO to media vendors
● Follow up/ contact media vendor reps to confirm/accept IO when necessary
● Act as a representative on behalf of our clients to support/ work closely with media teams upon request
● Gather advertising material deadlines and submission instructions for internal account service teams and production when needed
● Organize and maintain media department resources to include insertion orders, linear and digital buys, and traffic (when applicable); and to file incoming media invoices, media kits and media sponsorship into the media library
● Respond to requests from various departments within the agency in a timely manner
● Provide excellent service and overall communications to internal and external clients and media partners
● Performs other billing related duties as assigned
Knowledge, Skills, and Abilities:
● Strong ability to focus on accuracy, attention-to-detail, and timeliness.
● Ability to prioritize workload and manage multiple tasks simultaneously.
● Ability to work with a team projecting an upbeat, positive approach.
● Possess excellent written and oral communication skills.
Job tags
Salary
