Location
Rio de Janeiro, RJ | Brazil
Job description
Airswift is the leading workforce solutions provider to the STEM industries. We have talented colleagues in over 60 global offices and 45 countries. We are a people business – we transform lives through the world of work. We care about mental health and wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.
Airswift is seeking applicants for the Billing Analyst position to join the team in Rio de Janeiro.
It's a hybrid work from Monday to Wednesday at the office. Job Summary
The Billing Analyst will have responsibility for specific client accounts in Airswift's sales ledger covering the North America region. You will join a strong team based in our Rio de Janeiro office and will be tasked with ensuring fully compliant and timely billing for clients under your remit.
Responsibilities
- Assure billing for assigned client portfolio
- Adhere to client billing requirements as per contracts and work orders, call off orders, purchase orders, etc
- Liaise closely with consultants on new clients and new client billing requirements
- Ensure accurate and completeness of billing, including recharges to client
- Ensure timely delivery of invoices to clients along with a potential variety of supporting documentation
- Ensure reporting to Supervisor of any un-invoiced, missed, or incorrect amount that is not billed timely to client or became aged
- Ensure timing response to clients (external and internal) and report to direct Supervisor of specifics customer requests for timely delivery
- Report on funded invoices to billing supervisor accurately and in timely fashion.
- Deliver on pro forma invoicing, pre-approvals, SES etc
- Ensure all banking information is correct on invoices as per funded or non-funded category, currency, and billing entity
- Follow up on invoices emailed to clients, or via consultants, to confirm receipt
- Reconcile client VMS (vendor management system) with internal invoicing system to assure invoices are correctly submitted
- Monitor status of invoices that were previously sent by email, portal, or VMS systems for any rejections that require correction
- Ensure intercompany invoices are issued correctly and timely between Airswift's legal entities
- Work to month-end deadlines
- Compare invoices from Tempest (payroll and billing system) to invoices generated in Amalto to ensure all relevant information has been saved in SharePoint and maintained in line with auditing requirements
- Import invoices to Dynamics 365 (financial ERP system), and balance payroll and billing Tempest to D365, ensuring all billing has been captured
- Complete submittal logs in timely fashion and attend weekly submittal meetings with Billing Supervisor
- Ensure all invoices and back up is filed in shared drive and maintained
- Complete queries in 48-hour turnaround (outside of main invoicing schedules) and maintain and complete query log
- Liaise with payroll to validate any payroll adjustments affected by credit note and complete credit note log for auditing purposes.
- Review new client contracts with Billing Supervisor to ensure all requirements are captured.
- Ensure Bullhorn (client management system) data is correct and highlight errors to consultants and service teams accordingly
- Meet accuracy targets in line with KPIs
- Purchase order and work order analysis
- Maintain and deliver 3rd party reconciliations and advise billing supervisor of details to pay – this is working with credit control to ascertain paid invoices (pay when paid basis)
- Communicate various parties of PO analysis ceilings to ensure timely delivery of either renewed PO value or extended PO
- Support function for MIDE region invoicing as and when required
- Be fully involved in working with credit control to reduce DSO and improve liquidity of Airswift for North America region
- Follow company policies and procedures guidelines and standards
- Ad hoc duties as and when required
Requirements
- 2+ years of experience in a finance function (billing experience preferred, but not required)
- Knowledge of multi-currency transactions.
- Knowledge of VAT and WHT beneficial.
- Strong attention to detail.
- Good communication skills.
- Ability to work in a challenging environment with the ability to meet deadlines and adapt to changing priorities.
- Experience of liaising with various internal departments.
- Focused and dedicated mindset.
- Good team player with ability to drive changes and improvements.
- Knowledge of funding and non-funding.
- Knowledge of withholding tax (training provided).
- Excel and Word knowledge are preferred but training will be given.
What we can offer you!
- Virtual Onboarding Events exclusively for new hires.
- Flexible working with a hybrid work from home model.
- Team driven environment, supportive culture with a focus on work-life balance.
- Mental Health First Aiders to signpost you to support when you need it.
- Genuine career progression opportunities, either locally or globally!
- Real time recognition through our employee reward platform where you can earn points to spend on what you like
- Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
- World-class training and development with programs that are focused on Empowering YOU (GLT, InteGreat training for leaders, DEI, Sustainability)
- Charity days for various importance causes such as Relay for Life and Earth Day.
Core Values
- Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
- Safety - We create a safe and inclusive environment to protect the physical and psychological well-being of everyone we work with.
- Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
- Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.
Visit our website and social medias to find out more! -
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.
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